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Front Desk Scenarios

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Guest cannot find their reservation.

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Verify the guest's information and search for the reservation. If not found, check for misspellings or alternate search criteria.

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Guest is unhappy with their room.

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Listen to the guest's concern, empathize, offer to resolve the issue by changing rooms if feasible, or provide an upgrade or compensation.

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Long wait times at check-in.

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Acknowledge the delay, apologize, work efficiently to reduce wait time, and consider offering compensation for the inconvenience if appropriate.

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Guest has a billing discrepancy.

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Review the bill with the guest, correct any errors, and explain all charges clearly to ensure the guest's understanding and satisfaction.

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Guest left an item in their room after checkout.

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Confirm the item, retrieve it if possible, and arrange for its return to the guest, while ensuring security and privacy are maintained.

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Guest requests an early check-in.

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Check room availability, accommodate the request if possible, or suggest alternatives like storing luggage or using hotel facilities while waiting.

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Guest is locked out of their room.

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Verify the guest's identity, reissue a room key, and escort them to their room if security policies require.

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Guest needs transportation.

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Provide information on available transportation options, assist with reservations if necessary, and offer guidance on schedules and fares.

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Guest complains about noise.

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Listen to the guest's complaint, investigate the source of the noise, and take steps to minimize it or move the guest to a quieter room.

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Wi-Fi is not working for a guest.

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Troubleshoot basic connectivity issues, inform IT if necessary, and provide alternate means of internet access if available.

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Guest needs an additional bed or crib.

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Check inventory for availability, arrange for the item to be delivered to the guest's room, and ensure proper setup.

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Guest's room key is not working.

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Reprogram the key, check if the key has been demagnetized, and remind the guest to keep it away from magnetic sources.

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Handling a guest who is checking out late.

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Confirm the hotel's late checkout policies, communicate any additional fees, and accommodate the request if possible without disrupting the next check-in.

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Guest requests room service after hours.

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Explain the hours of operation for room service, offer alternative solutions like nearby restaurants or vending machines, and take note of feedback.

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Guest asks for a room upgrade.

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Check availability for upgrades, inform them of any additional costs, and accommodate the request when feasible.

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Guest cannot access the fitness center.

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Verify the fitness center's hours, check for any access issues or maintenance closures, and offer to assist or inform them when it will be available.

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Accommodating a guest with special needs.

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Understand specific requirements, ensure access to appropriate facilities and services, and follow ADA guidelines where applicable.

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Guest queries about hotel amenities.

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Provide a detailed explanation or literature on all hotel amenities, offer to book reservations for certain features, and suggest the best times to use them.

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Guest has a language barrier.

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Use simple and clear language, employ translation tools if necessary, and consider having multilingual staff members to assist.

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Handling a dissatisfied guest at check-out.

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Listen actively, address their concerns, offer an apology, and rectify any service errors or offer compensation if needed.

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Guest reports a maintenance issue in their room.

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Log the issue, inform the maintenance team promptly, offer to move the guest if necessary, and follow up to ensure the issue has been resolved.

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Guest complains about hotel staff.

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Apologize for any poor experience, assure them that the feedback will be used for improvement, and report it to the management or HR for further action.

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Guest wants to extend their stay.

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Check room availability for the requested dates, inform the guest about the rate for the extended stay, and process the extension if agreed upon.

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A guest needs medical assistance.

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Respond promptly, call for professional medical help if necessary, and have a first aid kit and emergency numbers at hand.

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Guest inquires about loyalty program benefits.

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Explain the loyalty program details, assist the guest in understanding the benefits and how to redeem them, and encourage enrollment if they are not a member yet.

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Guest requests local attraction recommendations.

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Offer a range of options based on the guest's interests, provide informational brochures, and assist with directions or transportation needs.

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Guest is experiencing internet connectivity issues.

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Troubleshoot common problems, reset the connection if needed, and notify IT support for more complex issues while offering alternative solutions.

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Handling a hectic morning during breakfast service.

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Maintain a calm demeanor, coordinate with the dining staff to ensure a smooth service, and manage guest expectations regarding wait times.

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Guest forgot their personal items in a public area.

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Help to locate the items if possible, direct them to lost and found, and take details to contact them if the item is handed in later.

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