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Accounting Basics

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Assets

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Resources owned by a company that have economic value and can be converted into cash.

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Liabilities

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Obligations or debts that a company owes to others, which must be paid back in the future.

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Equity

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The owner's claim on the assets of a business; it equals assets minus liabilities.

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Revenue

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The amount of money generated from selling goods or providing services during a certain time period.

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Expenses

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The costs incurred to generate revenues, including costs like rent, salaries, and utilities.

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Double-entry Bookkeeping

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An accounting system where each transaction is recorded in at least two accounts, with debits equaling credits.

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Accrual Basis Accounting

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An accounting method where revenue and expenses are recorded when they are earned or incurred, not necessarily when cash is received or paid.

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Cash Basis Accounting

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An accounting method where revenue and expenses are recorded only when cash is received or paid.

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Debits and Credits

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The two sides of each transaction in double-entry bookkeeping; debits are on the left, credits on the right.

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General Ledger

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The main accounting record of a company that uses double-entry bookkeeping.

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Journal Entries

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The means by which transactions are entered into the accounting system, typically involving a debit and a credit.

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The Accounting Equation

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Assets=Liabilities+Equity\text{Assets} = \text{Liabilities} + \text{Equity}; the fundamental equation that underlies all accounting.

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Accounts Payable

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The amount of money owed by a company to its creditors for goods or services purchased on credit.

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Accounts Receivable

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The amount of money owed to a company by its customers for goods or services sold on credit.

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Accrued Expenses

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Expenses that have been incurred (benefit received) but have not yet been paid or recorded.

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Prepaid Expenses

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Payments made in advance for goods or services to be received in the future.

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Depreciation

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The systematic allocation of the cost of a tangible asset over its useful life.

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Amortization

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The process of gradually writing off the initial cost of an intangible asset over a period of time.

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Book Value

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The net value of an asset, calculated as the asset's original cost minus accumulated depreciation or amortization.

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Goodwill

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An intangible asset that arises when a company acquires another company for more than the fair value of its net identifiable assets.

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Inventory

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The raw materials, work-in-process goods, and completely finished goods that are considered to be the portion of a business's assets that are ready or will be ready for sale.

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Cost of Goods Sold (COGS)

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The direct costs attributable to goods produced and sold by a business; includes the cost of materials and direct labor.

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Gross Profit

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Revenue minus the cost of goods sold; indicates how efficiently a company uses labor and supplies in the production process.

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Net Income

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The total profit or loss of a company after all revenues and expenses have been accounted for.

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Trial Balance

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A report that lists the balances of all ledger accounts; used to verify that total debits equal total credits.

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Adjusting Entries

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Journal entries made at the end of an accounting period to allocate income and expenditures to the period in which they actually occurred.

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Closing Entries

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Journal entries made at the end of an accounting period to transfer temporary accounts to permanent accounts.

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Permanent Accounts

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Balance sheet accounts whose balances are carried forward from year to year; include assets, liabilities, and equity accounts.

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Temporary Accounts

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Accounts that measure activity for only one period; include revenue, expense, and dividend accounts.

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Financial Statements

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Formal records of the financial activities and position of a business, person, or other entity.

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Balance Sheet

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A financial statement that reports a company's assets, liabilities, and shareholders' equity at a specific point in time.

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Income Statement

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A financial statement that shows the company's revenues and expenses over a period of time.

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Statement of Cash Flows

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A financial statement that summarizes the amount of cash and cash equivalents entering and leaving a company.

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Statement of Retained Earnings

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A financial statement that outlines the changes in retained earnings for a specified period.

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Contra Asset Account

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An account that is used to reduce the value of a related account on a company's balance sheet.

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Allowance for Doubtful Accounts

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A contra asset account representing the estimated amount of accounts receivable that may not be collectible.

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Liquidity

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The ability of a company to meet its short-term financial obligations as they come due.

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Solvency

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The ability of a company to meet its long-term debts and financial obligations.

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Fixed Assets

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Long-term assets that are not expected to be converted to cash within a year, such as property, plant, and equipment.

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Current Assets

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Assets that are expected to be converted into cash, sold, or consumed within a year.

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Current Liabilities

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Obligations that a company needs to pay off within a year's time.

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Working Capital

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The difference between current assets and current liabilities. It measures a company's short-term financial health and operational efficiency.

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Capital Expenditures (CapEx)

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Funds used by a company to acquire or upgrade physical assets such as property, industrial buildings, or equipment.

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Operating Expenses (OpEx)

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Expenses that are required for the day-to-day functioning of a business and includes costs such as rent, utilities, and salaries.

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Accounts Reconciliation

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The process of ensuring that two sets of records (usually the balances of two accounts) are in agreement.

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Audit

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An official inspection of an individual's or organization's accounts by an independent body, typically by an external or internal auditor.

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Business Entity Principle

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The concept that the business and its owners are separate entities, and their financial transactions should be separate.

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