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Accounting Basics
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Assets
Resources owned by a company that have economic value and can be converted into cash.
Liabilities
Obligations or debts that a company owes to others, which must be paid back in the future.
Equity
The owner's claim on the assets of a business; it equals assets minus liabilities.
Revenue
The amount of money generated from selling goods or providing services during a certain time period.
Expenses
The costs incurred to generate revenues, including costs like rent, salaries, and utilities.
Double-entry Bookkeeping
An accounting system where each transaction is recorded in at least two accounts, with debits equaling credits.
Accrual Basis Accounting
An accounting method where revenue and expenses are recorded when they are earned or incurred, not necessarily when cash is received or paid.
Cash Basis Accounting
An accounting method where revenue and expenses are recorded only when cash is received or paid.
Debits and Credits
The two sides of each transaction in double-entry bookkeeping; debits are on the left, credits on the right.
General Ledger
The main accounting record of a company that uses double-entry bookkeeping.
Journal Entries
The means by which transactions are entered into the accounting system, typically involving a debit and a credit.
The Accounting Equation
; the fundamental equation that underlies all accounting.
Accounts Payable
The amount of money owed by a company to its creditors for goods or services purchased on credit.
Accounts Receivable
The amount of money owed to a company by its customers for goods or services sold on credit.
Accrued Expenses
Expenses that have been incurred (benefit received) but have not yet been paid or recorded.
Prepaid Expenses
Payments made in advance for goods or services to be received in the future.
Depreciation
The systematic allocation of the cost of a tangible asset over its useful life.
Amortization
The process of gradually writing off the initial cost of an intangible asset over a period of time.
Book Value
The net value of an asset, calculated as the asset's original cost minus accumulated depreciation or amortization.
Goodwill
An intangible asset that arises when a company acquires another company for more than the fair value of its net identifiable assets.
Inventory
The raw materials, work-in-process goods, and completely finished goods that are considered to be the portion of a business's assets that are ready or will be ready for sale.
Cost of Goods Sold (COGS)
The direct costs attributable to goods produced and sold by a business; includes the cost of materials and direct labor.
Gross Profit
Revenue minus the cost of goods sold; indicates how efficiently a company uses labor and supplies in the production process.
Net Income
The total profit or loss of a company after all revenues and expenses have been accounted for.
Trial Balance
A report that lists the balances of all ledger accounts; used to verify that total debits equal total credits.
Adjusting Entries
Journal entries made at the end of an accounting period to allocate income and expenditures to the period in which they actually occurred.
Closing Entries
Journal entries made at the end of an accounting period to transfer temporary accounts to permanent accounts.
Permanent Accounts
Balance sheet accounts whose balances are carried forward from year to year; include assets, liabilities, and equity accounts.
Temporary Accounts
Accounts that measure activity for only one period; include revenue, expense, and dividend accounts.
Financial Statements
Formal records of the financial activities and position of a business, person, or other entity.
Balance Sheet
A financial statement that reports a company's assets, liabilities, and shareholders' equity at a specific point in time.
Income Statement
A financial statement that shows the company's revenues and expenses over a period of time.
Statement of Cash Flows
A financial statement that summarizes the amount of cash and cash equivalents entering and leaving a company.
Statement of Retained Earnings
A financial statement that outlines the changes in retained earnings for a specified period.
Contra Asset Account
An account that is used to reduce the value of a related account on a company's balance sheet.
Allowance for Doubtful Accounts
A contra asset account representing the estimated amount of accounts receivable that may not be collectible.
Liquidity
The ability of a company to meet its short-term financial obligations as they come due.
Solvency
The ability of a company to meet its long-term debts and financial obligations.
Fixed Assets
Long-term assets that are not expected to be converted to cash within a year, such as property, plant, and equipment.
Current Assets
Assets that are expected to be converted into cash, sold, or consumed within a year.
Current Liabilities
Obligations that a company needs to pay off within a year's time.
Working Capital
The difference between current assets and current liabilities. It measures a company's short-term financial health and operational efficiency.
Capital Expenditures (CapEx)
Funds used by a company to acquire or upgrade physical assets such as property, industrial buildings, or equipment.
Operating Expenses (OpEx)
Expenses that are required for the day-to-day functioning of a business and includes costs such as rent, utilities, and salaries.
Accounts Reconciliation
The process of ensuring that two sets of records (usually the balances of two accounts) are in agreement.
Audit
An official inspection of an individual's or organization's accounts by an independent body, typically by an external or internal auditor.
Business Entity Principle
The concept that the business and its owners are separate entities, and their financial transactions should be separate.
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