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Customer Service Essentials

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Empathy

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Empathy in customer service refers to the capacity to understand and share the feelings of another, which is crucial for building relationships with customers and addressing their needs effectively.

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Active Listening

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Active listening involves fully concentrating, understanding, responding, and then remembering what is being said. It's important for customer service to ensure customers feel heard and their issues are addressed.

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Customer Feedback

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Customer feedback is the information, insights, and issues provided by customers regarding their experiences with a company's services or products. It's vital for continuous improvement and customer satisfaction.

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Service Recovery

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Service recovery refers to the actions a company takes after delivering a poor customer experience. Effective service recovery can transform a dissatisfied customer into a loyal one.

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Customer Journey Map

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A customer journey map is a visual representation of the process a customer goes through to achieve a goal with a company. It helps businesses identify key interactions and opportunities to enhance customer experience.

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Personalization

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Personalization in customer service means tailoring service or communication to individual customer preferences. It increases customer satisfaction and loyalty.

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Customer Satisfaction (CSAT)

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Customer Satisfaction is a measure of how products and services meet or surpass customer expectations. It's an indicator of a company's ability to retain customers and attract new ones.

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Net Promoter Score (NPS)

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Net Promoter Score is a customer loyalty metric that gauges the likelihood of customers recommending a company's products or services to others. NPS is a strong predictor of business growth.

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First Call Resolution (FCR)

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First Call Resolution is a key performance metric in customer service that measures the percentage of customer issues resolved in a single interaction without follow-up. High FCR indicates effective service.

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Customer Lifetime Value (CLV)

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Customer Lifetime Value is the total revenue a business can expect from a single customer account throughout their relationship. It helps businesses develop long-term strategies.

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Omnichannel Support

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Omnichannel support refers to providing a seamless customer experience across multiple channels of communication, allowing customers to switch between them without loss of quality or information.

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Customer Retention

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Customer retention is the ability of a company to retain its customers over a period of time. High retention rates are often an indicator of customer satisfaction, product/service quality, and loyalty.

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Customer churn rate

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Customer churn rate is the percentage of customers who stop using a company's products or services during a certain time frame. It is a key metric for assessing the health of customer retention strategies.

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Service Level Agreement (SLA)

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A Service Level Agreement is a contract between a service provider and a customer that outlines the service's performance standards and the responsibilities of both parties.

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Upselling

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Upselling is a sales technique where a seller invites the customer to purchase more expensive items or add-ons to generate more revenue. It can enhance customer experience by matching a greater solution to their needs.

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Customer Onboarding

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Customer onboarding is the process of getting new customers acquainted and comfortable with the services or products offered. This stage is critical for building a foundation for long-term customer relationships.

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Helpdesk Software

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Helpdesk software is a centralized platform that manages customer service inquiries and automates service processes. It improves efficiency and tracks customer service metrics.

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Cross-selling

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Cross-selling is the practice of selling additional products or services to existing customers. It is an effective strategy to increase the value of customer transactions and enhance the customer's experience.

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Customer-centric

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A customer-centric approach means that a company prioritizes customer needs and experiences in all aspects of its business operations. It's crucial for long-term success in today's competitive market.

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Touchpoint

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A touchpoint refers to any interaction between a customer and a company, which can influence customer perception and loyalty. These are critical to manage for an optimal customer journey.

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Response Time

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Response time is the measure of how quickly a company replies to customer inquiries, reflecting the efficiency of customer support. Faster response times typically lead to higher customer satisfaction.

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Customer Engagement

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Customer engagement is the degree of a customer's emotional attachment and interaction with a company's products or services. High engagement can lead to greater customer loyalty and advocacy.

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Voice of the Customer (VoC)

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Voice of the Customer is a term that refers to the feedback companies gather about a customer's expectations, preferences, and experiences. VoC programs are essential for driving customer-focused strategies.

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Knowledge Base

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A knowledge base is an organized repository of information that customers can use to find answers to their questions independently, often leading to increased customer satisfaction and reduced support costs.

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Customer Experience (CX)

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Customer Experience encompasses all the interactions a customer has with a company and the customer's perceptions that result from those interactions. Excellent CX is key to differentiating from competitors.

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