
Explore tens of thousands of sets crafted by our community.
Event Planning Vocabulary
42
Flashcards
0/42
A/V Equipment
Audio/Visual equipment used for presentations or entertainment.
Caterer
A company or individual responsible for providing food and beverages for an event.
Early Bird Registration
A reduced fee for attendees who register before a specified date.
Banquet Event Order (BEO)
A detailed document that outlines instructions and timelines for the event.
Green Event
An event that is organized with the intention of minimizing its environmental impact.
Breakout Session
A smaller group meeting or discussion around a specific topic, separate from the main event.
Décor
The interior design elements used for aesthetic appeal at an event.
Force Majeure
A clause in contracts that frees both parties from obligations when an event outside of control occurs.
Rider
An attachment to a contract detailing additional requirements, often used for performance or technical needs.
Registration Desk
The location at an event where attendees check-in and receive relevant materials.
Sponsor
A business or individual that supports an event financially or through the provision of products or services.
Event Proposal
A comprehensive plan submitted by an event professional to a client, detailing the vision and elements of the proposed event.
F&B Minimum
The minimum amount that must be spent on food and beverages at an event venue.
Podium
A small platform or stand where a speaker stands during presentations.
Menu Tasting
An event where clients sample the food planned for their event to make selections or provide feedback.
Linen
Fabric goods such as tablecloths and napkins used for an event.
Swag
Promotional items given away at events as a marketing strategy.
RSVP
A French acronym 'Répondez s'il vous plaît', requesting that the invitee confirm their attendance.
Event Agenda
The schedule of activities and timings for an event.
Welcome Packet
A package of materials, often including the event schedule, maps, and other relevant information, given to attendees.
Theme
A specific subject or idea that acts as the basis for the event design and activities.
Vendor
A company or individual providing goods or services for an event.
Plenary Session
A session at a conference that is attended by all participants.
Check-In
The process of verifying and registering attendees as they arrive at an event.
Ticket Tier
Different levels of event access or perks associated with varying ticket prices.
Certified Meeting Professional (CMP)
An internationally recognized qualification for meeting and event professionals.
Teardown
The process of dismantling and cleaning up after an event has concluded.
Meet and Greet
An informal reception where guests can interact with hosts, speakers, or entertainers.
Master of Ceremonies (MC)
A person responsible for maintaining the flow of an event, making announcements and introducing speakers or performers.
Load-In/Load-Out
The process of bringing supplies in and out of the event venue, especially for setup and teardown.
Walk-In
An attendee who arrives at the event without a prior registration.
Silent Auction
A fundraising activity where bids are written on a sheet of paper, and the highest listed bidder at the conclusion wins the item.
Ushers
Staff or volunteers that help guide attendees to their seats or through different parts of the venue.
Exhibition
A public display or demonstration of products, art, or skills at an event.
Gala
A formal event, often including dinner and entertainment, that serves as a celebration or fundraiser.
Pyrotechnics
The use of controlled explosive devices for special effects, commonly used in concerts or celebrations.
Keynote Speaker
A prominent person invited to speak, setting the underlying tone and summarizing the core message of the event.
PAX
An abbreviation for 'Passengers or People', often used in the context of event attendee numbers.
No-Show
A person who does not attend the event despite having registered.
Venue
The location where an event is held.
Save-the-Date
A notice sent out to potential guests informing them of the event date before the formal invitation.
Room Block
A group of hotel rooms reserved for event attendees, often at a discounted rate.
© Hypatia.Tech. 2024 All rights reserved.