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Risk in Project Management
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Flashcards
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Scope Creep
Impact: Project delays and budget overruns. Mitigation: Clearly define project scope, implement change control processes, and regularly review project boundaries with stakeholders.
Inaccurate Cost Estimates
Impact: Inadequate budgeting leading to financial stress. Mitigation: Perform detailed cost estimations, include contingency funds, and review historical project data for reference.
Poor Communication
Impact: Misunderstandings, reduced team morale, and potential for error. Mitigation: Establish a communication plan, use collaborative tools, and hold regular team meetings.
Ineffective Leadership
Impact: Lack of direction, low team morale, and reduced productivity. Mitigation: Ensure experienced leadership, provide leadership training, and promote transparent leadership practices.
Legal and Regulatory Changes
Impact: Compliance failures, fines, or project cancellation. Mitigation: Regularly review relevant laws, include legal advice in the planning, and remain adaptable to changes.
Technology Risks
Impact: Project delays, budget overruns, or obsolescence. Mitigation: Keep abreast of technological developments, perform regular reviews, and have a robust IT support structure.
Supplier Failure
Impact: Delays in project delivery and increased costs. Mitigation: Diversify suppliers, conduct regular supplier evaluations, and establish strong contracts.
Resource Unavailability
Impact: Project delays and increased costs for sourcing alternatives. Mitigation: Resource planning, maintain a resource inventory, and establish relationships with multiple suppliers.
Stakeholder Engagement
Impact: Reduced support for the project and potential for scope creep. Mitigation: Regular stakeholder meetings, ensure transparent decision-making, and manage stakeholder expectations.
Fluctuating Market Conditions
Impact: Budgeting and planning inaccuracies, project irrelevance. Mitigation: Market analysis, adaptable project plans, and frequent project reviews.
Inadequate Team Skills
Impact: Reduced quality of work and delays in delivery. Mitigation: Training and development programs, hire skilled resources, and use of consultants.
Natural Disasters
Impact: Potential for total project derailment and significant financial loss. Mitigation: Risk assessments, disaster recovery planning, and insurance coverage.
Change in Project Leadership
Impact: Disruption in project continuity and team dynamics. Mitigation: Succession planning, ensure proper handover, and maintain comprehensive project documentation.
Project Complexity
Impact: Higher likelihood of errors and increased management overhead. Mitigation: Simplify project processes where possible, increased oversight, and employ skilled project managers.
Quality Risk
Impact: Customer dissatisfaction and additional costs for rework. Mitigation: Implement quality management systems, conduct regular quality audits, and engage in continuous improvement.
Cybersecurity Threats
Impact: Data breaches, loss of reputation, and financial harm. Mitigation: Invest in cybersecurity measures, conduct regular security trainings, and establish response plans for breaches.
Failure to Meet Regulations
Impact: Fines, legal action, or operational shutdown. Mitigation: Regular compliance audits, staff training on regulations, and engage compliance officers.
Unrealistic Schedules
Impact: Employee burnout, reduced quality, and missed deadlines. Mitigation: Realistic timeline planning, regular progress checks, and flexible resource allocation.
Cultural Misalignment
Impact: Conflicts within the team, reduced morale, and increased turnover. Mitigation: Cultural sensitivity training, team-building exercises, and transparent communication of company values.
Lack of User Involvement
Impact: Final product may not meet user needs, leading to project failure. Mitigation: Involve users early in the process, iterative feedback loops, and user-focused design.
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