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Basic Accounting Terms

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Assets

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Resources owned by a company which have economic value that can be converted into cash.

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Liabilities

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Obligations owed by a company to parties other than its owners with settlement expected to result in an outflow of resources embodying economic benefits.

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Equity

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The amount of money that would be returned to a company’s shareholders if all the assets were liquidated and all the company's debts were paid off.

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Revenue

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The total amount of money generated by the sale of goods or services related to the company's primary operations.

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Expenses

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The costs incurred in the process of generating revenues.

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Net Income

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A company's total earnings, being the difference between revenue and expenses when revenue is greater.

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Balance Sheet

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A financial statement that reports a company's assets, liabilities, and shareholder equity at a specific point in time.

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Income Statement

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A financial statement that shows how much revenue a company earned over a specific time period as well as the costs and expenses associated with earning that revenue.

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Cash Flow Statement

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A financial statement that provides aggregate data regarding all cash inflows a company receives from its ongoing operations and external investment sources, as well as all cash outflows that pay for business activities and investments during a given period.

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Debit

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An accounting entry that results in either an increase in assets or a decrease in liabilities on a company's balance sheet.

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Credit

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An accounting entry that either increases a liability or equity account, or decreases an asset or expense account.

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General Ledger

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A comprehensive record of all the financial transactions of a company, which is used to compile financial statements.

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Accrual Accounting

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An accounting method where revenue and expenses are recorded when they are earned, regardless of when the money is actually received or paid.

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GAAP

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Generally Accepted Accounting Principles; a collection of commonly-followed accounting rules and standards for financial reporting.

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Depreciation

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The reduction in the value of an asset with the passage of time, due in particular to wear and tear.

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Amortization

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The process of spreading out a loan or an intangible asset over time.

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Accrued Expense

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An accounting expense recognized in the books before it is paid for; it is a liability, and is usually current.

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Accounts Receivable

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The money owed to a company by its debtors.

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Accounts Payable

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The amount of money owed by a company to its creditors for goods or services bought on credit.

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Journal Entry

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The method used to record all individual financial transactions made by a company into its journal.

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Double-Entry Bookkeeping

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An accounting system that requires the recording of a transaction as both a debit and credit in separate accounts.

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Trial Balance

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An internal report that lists each account name and balance in the general ledger, in columns that total to zero when accounting for all debits and credits.

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ROI

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Return on Investment; a measure used to evaluate the efficiency or profitability of an investment.

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Solvency

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An entity's ability to pay its long-term debts and financial obligations.

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Liquidity

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A measure of a company's ability to pay off its short-term liabilities with its current assets.

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Cost of Goods Sold (COGS)

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The direct costs attributable to the production of the goods sold by a company.

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Gross Profit

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The profit a company makes after deducting the costs associated with making and selling its products, or the costs associated with providing its services.

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Operating Income

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An accounting figure that measures the amount of profit realized from a business's operations, after deducting operating expenses such as wages, depreciation, and cost of goods sold.

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Fixed Assets

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Long-term tangible assets that are used in the operations of a business and are not likely to be converted to cash within a year.

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Working Capital

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A measure of a company's operational efficiency and short-term financial health.

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Fiscal Year

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A one-year period that companies and governments use for financial reporting and budgeting, distinct from a calendar year.

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Deferred Revenue

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Money received by a company for goods or services that have yet to be delivered or provided.

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Matching Principle

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A fundamental principle of accrual accounting which dictates that expenses should be recognized in the same period as the revenues to which they relate.

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Financial Ratio

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A relative magnitude of two selected numerical values taken from a company's financial statements.

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Inventory Turnover

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A ratio showing how many times a company has sold and replaced inventory during a given period.

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Bookkeeping

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The recording, on a day-to-day basis, of the financial transactions and information pertaining to a business.

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Current Ratio

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A liquidity ratio that measures a company's ability to pay short-term obligations or those due within one year.

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Quick Ratio

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A measure of a company's ability to meet its short-term obligations with its most liquid assets.

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Debt-to-Equity Ratio

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A financial ratio indicating the relative proportion of shareholders' equity and debt used to finance a company's assets.

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Gearing Ratio

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A financial ratio that compares some form of owner's equity (or capital) to borrowed funds.

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Contra Account

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An account used in a general ledger to reduce the value of a related account.

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Variable Cost

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Costs that change in proportion to the good or service that a business produces.

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Audit

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An independent examination of financial information of any entity, whether profit oriented or not, irrespective of its size or legal form when such an examination is conducted with a view to express an opinion thereon.

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Capital Budgeting

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The process a business undertakes to evaluate potential major projects or investments.

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Retained Earnings

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The cumulative amount of profits that have been saved and reinvested into the company rather than paid out as dividends to shareholders.

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Break-Even Analysis

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The study to determine the number of units or revenue needed to cover total costs (fixed and variable costs).

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