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Non-Profit Accounting Fundamentals

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Fund Accounting

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An accounting system emphasizing accountability rather than profitability, used by non-profit organizations where funds are segregated into categories based on restrictions and purposes.

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Net Assets

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The concept similar to equity in for-profit accounting; represents the residual interest in the assets of a non-profit entity after deducting liabilities, divided into three classes: without donor restrictions, with donor restrictions, and endowment.

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Statement of Financial Position

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Similar to a for-profit balance sheet, it lists the non-profit organization's assets, liabilities, and net assets but with a focus on the liquidity and availability of assets.

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Statement of Activities

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The non-profit equivalent to the income statement, showing all revenue and expenses over a fiscal period, highlighting changes in net assets.

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Restricted Funds

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Funds that are subject to specific donor-imposed restrictions, which can be either temporarily or permanently restricted, dictating how and when they can be used.

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Unrestricted Funds

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Funds that have no external restrictions and can be used at the discretion of the non-profit's management for any of its programs or activities.

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In-Kind Contributions

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Non-cash donations of goods or services, recorded at fair market value at the time of receipt, which may require estimation if market values are not readily available.

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Temporarily Restricted Net Assets

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Net assets subject to donor-imposed restrictions that will be met either by the passage of time or the occurrence of certain events.

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Permanently Restricted Net Assets

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Net assets subject to donor-imposed stipulations that they be maintained permanently, often for endowment purposes.

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Endowments

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Funds of non-profit organizations that are typically invested to generate income, where the principal is to be kept intact in perpetuity or for a defined period.

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Functional Expenses

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The classification of expenses by both nature and function, required to be reported by non-profits to demonstrate how funds are expended across various activities like program services, management, and fundraising.

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Program Expenses

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Costs that are directly related to carrying out the non-profit's mission, services, or programs, as opposed to management or fundraising expenses.

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Management and General Expenses

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Expenses related to the overall operation and administration of a non-profit organization, not directly tied to program or fundraising activities.

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Fundraising Expenses

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Expenses incurred in the process of soliciting contributions, gifts, grants, etc., that are necessary for securing the resources to finance the non-profit's programs and services.

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Charitable Trust

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A legally binding trust established for charitable purposes, providing a way for non-profits to hold assets and donations for specific purposes or projects.

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Contribution Recognition

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The accounting practice of recording contributions when they are promised or received, which may differ from revenue recognition in for-profit entities.

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Accrual Basis of Accounting

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An accounting method where revenues and expenses are recorded when they are earned or incurred, regardless of when the cash is actually received or paid.

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Audit

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A formal examination of an organization's financial records, statements, and accounting practices typically conducted by an independent certified public accountant.

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IRS Form 990

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An annual information return that most tax-exempt organizations must file with the IRS, providing the public with financial information about the non-profit, including its mission, programs, and finances.

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Variance Power

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The legal ability of a non-profit to modify donor-imposed restrictions under certain conditions, as long as the changes are consistent with the donor’s original intent.

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Non-Profit Board of Directors

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A group of individuals entrusted with the oversight of a non-profit organization, ensuring its adherence to legal standards and ethical norms as well as setting its strategic direction.

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Donor-Imposed Conditions

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Stipulations specified by a donor on how and when a contribution can be used by the receiving non-profit organization, which may result in temporarily or permanently restricted funds.

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Donor-Advised Fund

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A philanthropic vehicle where a donor makes a contribution to an organization, receives an immediate tax benefit, and retains advisory privileges on how the funds are distributed or invested.

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Matching Gifts

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Donations made by a company that matches its employees' charitable contributions, often doubling the donation's value and encouraging employee philanthropy.

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Volunteer Time Contribution Recognition

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The accounting practice of recognizing the service of volunteers if the services create or enhance non-financial assets, or require specialized skills, are provided by individuals possessing those skills, and would typically need to be purchased if not provided by donation.

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