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Total amount earned by an employee before any deductions are taken. Legal requirements include adhering to minimum wage laws and agreed contractual terms.

The amount an employee receives after deductions such as taxes, insurance, and retirement contributions. Must comply with all legal deduction requirements.

A portion of employee's wages withheld by the employer for the purpose of paying state and federal taxes. Must conform to the IRS guidelines and employee's W-4 form.

Taxes for Social Security and Medicare, required by the Federal Insurance Contributions Act (FICA). Employers and employees each pay half of these taxes.

Additional pay for hours worked beyond the standard workweek, typically over 40 hours. The Fair Labor Standards Act (FLSA) requires at least 1.5 times the regular pay rate.

The recurring time period on which an employee is paid (weekly, bi-weekly, semi-monthly, monthly). Must align with state labor laws regarding pay frequency.

The lowest legal hourly payment that can be paid to an employee. Must comply with federal and state law, whichever is higher.

Classifying employees based on eligibility for overtime pay. Exempt employees are salaried and not eligible for overtime, while non-exempt are typically hourly and eligible for overtime.

Determining if workers are employees or independent contractors, which affects payroll tax responsibilities. Misclassification can result in legal penalties.

A tax that employers pay to federal and state governments to fund unemployment compensation for laid-off workers. Rates and requirements vary by state.

Insurance that provides wage replacement and medical benefits for employees injured at work. Requirement varies by state; typically mandatory.

The process of recording the compensation of employees, including gross wages, salaries, bonuses, and withholding of taxes and other deductions.

Electronic payment method where the employee’s pay is deposited directly to their bank account. Often preferred for its convenience and security.

Applications designed to organize, manage, and automate the employee payment process. Helps ensure compliance and accuracy in payroll operations.

A federal form used by employees to indicate their tax situations to employers, such as marital status and number of allowances. Employers use this to determine withholding tax.

Employment eligibility verification form required by the U.S. government to ensure employees are legally allowed to work in the United States.

A document accompanying an employee’s paycheck detailing gross pay, deductions, and net pay. Some states legally require employers to provide pay stubs to employees.

Management of employee benefits such as health insurance, retirement plans, and other perks. Must comply with relevant laws such as ERISA and the Affordable Care Act.

A court-ordered process where a portion of an employee's earnings is withheld by the employer for the payment of a debt. Employers must comply with garnishment laws and limits.

Tax documents such as W-2s and 1099s that must be provided to employees and contractors for income reporting to the IRS. Accuracy and deadlines must be met.

A record showing the pay details for each employee for a specific pay period, including wages, deductions, and net pay. It's an important part of payroll accounting.

U.S. law that sets minimum wage, overtime, and child labor standards. Employers must comply with FLSA regulations and keep accurate employee time and pay records.

Laws that regulate the wages rates an employer can pay its workers and the hours for which an employer must compensate its workers. These laws include minimum wage laws and the FLSA.

Reports filed with various agencies each quarter detailing wages paid, taxes withheld, and other payroll information. Required for tax purposes and compliance monitoring.