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Event Planning Project Management Phases
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Planning Phase
Developing detailed event plans, establishing a budget, identifying resources, and setting timelines.
Vendor Coordination Phase
Selecting vendors, negotiating contracts, and coordinating their contributions to the event.
Evaluation and Feedback Phase
Gathering feedback from stakeholders, measuring event success, and identifying areas for improvement.
Design Phase
Creating the event's concept, theme, and experience, selecting specific design elements.
Marketing Phase
Developing and implementing a marketing strategy, creating promotional materials, and advertising the event.
Initiation Phase
Defining the event, identifying key stakeholders, and developing an initial project charter.
Logistics Phase
Planning transportation, accommodation, and on-site event logistics for participants and attendees.
Execution Phase
Actual implementation of the event plan, managing vendors and staff, and ensuring quality control.
Monitoring and Controlling Phase
Tracking the event's progress, managing changes, and ensuring event objectives are met.
Closing Phase
Finalizing all event activities, conducting post-event evaluations, and ensuring proper closure.
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