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Event Planning Project Management Phases
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Initiation Phase
Defining the event, identifying key stakeholders, and developing an initial project charter.
Planning Phase
Developing detailed event plans, establishing a budget, identifying resources, and setting timelines.
Design Phase
Creating the event's concept, theme, and experience, selecting specific design elements.
Execution Phase
Actual implementation of the event plan, managing vendors and staff, and ensuring quality control.
Monitoring and Controlling Phase
Tracking the event's progress, managing changes, and ensuring event objectives are met.
Closing Phase
Finalizing all event activities, conducting post-event evaluations, and ensuring proper closure.
Marketing Phase
Developing and implementing a marketing strategy, creating promotional materials, and advertising the event.
Vendor Coordination Phase
Selecting vendors, negotiating contracts, and coordinating their contributions to the event.
Logistics Phase
Planning transportation, accommodation, and on-site event logistics for participants and attendees.
Evaluation and Feedback Phase
Gathering feedback from stakeholders, measuring event success, and identifying areas for improvement.
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