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Media Relations Basics

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Media Relations

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The strategic communication process that builds mutually beneficial relationships between organizations and their publics.

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Press Release

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An official statement issued to newspapers giving information on a particular matter, intended to inform the public as well as shape media coverage.

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Press Kit

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A package of promotional material provided to members of the press to brief them, especially about a product, service, or candidate.

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Media Pitch

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A proposal sent to a journalist or editor intended to pique their interest and encourage them to cover a particular story or topic.

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Media Advisory

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A brief document that alerts the press about an upcoming event, its location, date, and other pertinent information.

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Embargoed Press Material

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Information provided to the press that cannot be released until a specified date and time.

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Exclusive

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A news item or feature given to only one journalist, outlet, or publication before being released to the wider public.

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Off-the-record

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Information provided to a journalist that cannot be released or attributed without explicit permission from the source.

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On-the-record

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Information from a source that can be released and attributed by name in a publication.

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Background

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Information provided to a journalist to enhance their understanding of a subject, not for attribution in their story.

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Media Monitoring

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The process of reading, watching, or listening to the editorial content of media sources, and then identifying, saving and analyzing content that contains specific keywords or topics.

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News Hook

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A current event or piece of information that makes a story relevant and interesting to the media and its audience.

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Sound Bite

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A short extract from a recorded interview, chosen for its pithiness or appropriateness.

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Media Outlet

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A publication or broadcast program that provides news and feature stories to the public, like a newspaper, magazine, TV network, or online platform.

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Public Service Announcement (PSA)

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A message in the public interest disseminated by the media without charge, with the objective of raising awareness, changing public attitudes and behavior towards a social issue.

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Satellite Media Tour (SMT)

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A series of pre-booked, one-on-one interviews with television journalists, usually done by a spokesperson, that are transmitted via satellite.

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Media Training

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The process of training individuals or spokespeople to effectively communicate with the public through the media.

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Editorial Calendar

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A schedule of the topics a publication intends to cover over a set period, often used by PR professionals to time pitches or news releases.

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Crisis Communications

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A strategic approach to protecting and defending an individual, company, or organization facing a public challenge to its reputation.

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Pitch Angle

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The specific approach or spin that a PR professional gives a story to make it more attractive to a journalist or media outlet.

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Media Briefing

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A meeting in which newsmakers and reporters interact, typically involving a statement and extended period of questioning.

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Media Relations Strategy

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A plan of action to establish and maintain a beneficial relationship with the media and ensure positive coverage for an organization or individual.

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Editorial Endorsement

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An expression of the editorial opinion of a media outlet or publication, which officially supports or recommends a particular cause, policy, or candidate.

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News Conference

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An organized gathering of journalists from various media outlets who come together to hear and directly question newsmakers on current issues or events.

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Media List

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A curated list of media contacts, including reporters, editors, and producers, that are relevant to a particular industry or subject matter.

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Op-Ed

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A written prose piece typically published by a newspaper or magazine which expresses the opinion of an author usually not affiliated with the publication's editorial board.

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Media Impressions

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A measure of how many times a piece of content is seen or heard in the media, used to gauge the extent of audience engagement.

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Spokesperson

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An individual authorized to speak on behalf of a company, organization, or government body, especially in the field of public relations.

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Press Conference

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A scheduled event where newsmakers invite the press to hear them speak and, typically, allow time for questions.

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Circulation

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The total number of copies of a magazine, newspaper, or other publication that are distributed.

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