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Purpose: To clarify what the communication plan aims to achieve. Determined by: Identifying the overarching goals of the project and how communication can support them.

Purpose: To identify all potential project stakeholders and understand their influence and needs. Determined by: Conducting interviews, surveys, and utilizing stakeholder matrices.

Purpose: To outline the specific information that will be shared. Determined by: Analyzing stakeholders' needs and the project requirements.

Purpose: To define how information will be conveyed. Determined by: Evaluating the effectiveness, accessibility, and appropriateness of different mediums for different audiences.

Purpose: To plan when and how often stakeholders will receive updates. Determined by: Assessing the project timeline, milestones, and stakeholders' needs for updates.

Purpose: To assign who will be responsible for delivering each type of communication. Determined by: Identifying the individual team roles and matching them with communication tasks.

Purpose: To establish how stakeholders can respond or inquire about information received. Determined by: Considering the needs for two-way communication and establishing accessible feedback channels.

Purpose: To ensure proper resources and budget are dedicated to communication activities. Determined by: Project budget breakdown and costing out communication tools and activities.

Purpose: To prepare for and manage communications in the event of an emergency or crisis. Determined by: Developing a crisis management plan and identifying key personnel and procedures.

Purpose: To set clear expectations for the tone, style, and format of communications. Determined by: Creating a set of guidelines that align with the organization's culture and project needs.

Purpose: To measure the effectiveness of the communication plan and make adjustments as necessary. Determined by: Implementing feedback mechanisms and KPIs to gauge success and identifying areas for improvement.